JOOUST VLIR-IUC - Mid-term evaluation

0 Cover details Locked

These details are loaded from the selected sub-project and cannot be edited here. Use Change sub-project if you picked the wrong one.

Sub-project * Period under review * Title * SDG * Sustainable Development Goals linked to this sub-project Outcome statement *

Next: Overview

1 Section overview

Medium-term objectives are loaded from the sub-project and locked. Complete the remaining overview items.

Item	Details
Medium term objectives Locked
Key intervention areas
Intended beneficiaries
Key partners/stakeholders
Expected contribution to subproject Theory of Change
Key Performance Indicators

Cover Next: Activities

2 Planned activities and implementation status

Activities are grouped by domain. Click a year cell to mark or unmark it. Update status and what was actually done for each row.

Planned year (click to toggle) Not planned

No.	Domain	Activities	Year 1	Year 2	Year 3	Year 4	Year 5	Status	What was actually implemented?	Reason for success/delay/failure	Corrective action taken/required

Add activity under domain

3 KPI and indicator achievement matrix

For each relevant KPI/indicator, compare the baseline and Phase I target with actual achievement. Percentage achievement = (actual / target) x 100 when both values are numeric. Qualitative indicators should use narrative evidence rather than a forced percentage.

No.	Baseline (Before the project)	Phase I target	KPI/Indicator	Achievement to date	% achievement	Status	Evidence	Explanation for variance

4 Output achievement and evidence mapping

Identify the tangible products and deliverables generated by the Subproject.

No.	Planned output	Output actually achieved	Beneficiaries	Evidence available	Evidence location/reference

Examples of acceptable evidence

Activity and technical reports; photographs/videos; attendance registers; training records
Procurement and installation records; policies and approved institutional documents
Publications/research outputs; application/software documentation; system usage statistics and logs
Library utilization statistics; student participation records; certificates; meeting minutes
Partner reports; beneficiary testimonies; community feedback; monitoring and evaluation records

5 Outcome - what actually changed?

Do not simply report activities conducted or outputs produced. Identify changes that occurred because of the intervention.

No.	Subproject intervention/output	What changed?	Who/what experienced the change?	Evidence of change	Significance of the change	Contribution of Subproject	Intended / unintended

Possible changes by area

ICT: improved connectivity, system availability, cybersecurity, disaster recovery, ICT service delivery or technical capacity.
Research & Digital Literacy: increased digital skills, research capacity, technology adoption, publications, applications developed, community use of digital solutions and stronger research partnerships.
Student Activities: improved student competencies, participation, leadership, innovation, employability or engagement.
Library: increased access to digital resources, improved utilization, enhanced information literacy or improved research support.
eLearning: adoption and effective use of digital learning platforms, access to online and blended learning, staff and student digital teaching competencies, quality of digital course content, learner engagement, learning continuity during disruptions, online assessment and feedback, and integration of eLearning into institutional practice.

6 Stakeholder/partner validation

Identify the major partners and stakeholders associated with the Subproject. During the workshop, invited stakeholders should validate or challenge the reported achievements. Subprojects should identify claims that would particularly benefit from independent stakeholder confirmation.

No.	Stakeholder/partner	Subproject intervention involved	Expected benefit	Change observed by stakeholder	Value added by the Subproject	Challenges/gaps observed	Stakeholder recommendation

7 Community benefit and emerging impact

Where applicable, identify changes extending beyond JOOUST, particularly to partner institutions and communities within the Lake Victoria region.

No.	Intervention	Community/external beneficiary	Location	Nature of benefit/change	Number/scale reached	Evidence	Potential for wider impact/scaling

8 Sustainability assessment

Assess whether the achievements and investments can continue after VLIRUOS funding.

No.	Intervention/investment	Can it continue without VLIR funding?	Current owner/custodian	Resources required annually	Institutional support required	Partner/community role	Sustainability risk	Proposed sustainability strategy

Consider sustainability in terms of

Human resources and technical expertise; maintenance and replacement costs; software licences/subscriptions
ICT infrastructure; institutional budget allocation; policies and governance structures
Training and knowledge transfer; community ownership; partner commitment
Revenue/funding opportunities; integration into normal University operations

9 Risks, challenges and lessons learned

No.	Risk/challenge experienced	Category	Effect on implementation	How it was managed	Lesson learned	Phase II mitigation/response

Risk categories: Technical / Financial / Procurement / Human Resources / Institutional / Governance / Partnership / Community / Environmental / Other.

10 Key achievements

Identify the most important achievements of the Subproject during Phase I. Add as many rows as needed.

Rank	Key achievement	Why it is significant	Evidence

11 Key gaps and unfinished business

No.	Gap/unfinished activity	Why it was not achieved	Consequence	Can it be completed during remaining Phase I?	Recommended action

12 Recommendations for Phase II

No.	Intervention/area	Proposed output	Proposed outcome	Proposed KPI/indicator

JOOUST VLIR-IUC Project

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